RULES AND REGULATIONS

Declaration/ Undertaking by the participants

I do hereby declare/acknowledge that I have read and agree with the details of the Mega Marathon 2024 and its Rules and Regulations and Medical Waiver as mentioned below or to be notified at any point of time till the completion of the Mega Marathon 2024.

 

I have understood the risk and responsibility of participating in the “Mega Marathon 2024”; hereinafter referred to as “Event” to be held on 07th December 2024 at Moinapar Stadium, Golaghat, Assam organized by Srimanta Sankardev Sangha, and will be participating entirely at my own risk and responsibility.

 

REGISTRATION PROCEDURE OF THE EVENT AND ISSUANCE of BIBs

The event is divide into four categories – (1) 21KM Half Marathon – Men 18 years to 39 years (2) 21KM Half Marathon – Women 18 years to 39 years (3) 21KM Half Marathon – Men 40 years and above (4) 21KM Half Marathon – Women 40 years and above.

 

1. 21KM Half Marathon – [Men 18 years to 39 years] Applicants must born between 01.12.1985 and 01.12.2006. Can only register through online registration form available in the website http://sssgolaghat.com/events/marathon/ and maximum 200 numbers of participants are allowed to register in this category. Have to produce original valid PAN or Aadhaar card show before collection of BIB at BIB collection point. It should be December 04th and the registration process will be over. Your BIBs will be made available at the BIB locations which will be inform later on.

 

1. 21KM Half Marathon – [Women 18 years to 39 years] Applicants must born between 01.12.1985 and 01.12.2006. Can only register through online registration form available in the website http://sssgolaghat.com/events/marathon/ and maximum 200 numbers of participants are allowed to register in this category. Have to produce original valid PAN or Aadhaar card show before collection of BIB at BIB collection point. It should be December 04th and the registration process will be over. Your BIBs will be made available at the BIB locations which will be inform later on.

 

1. 21KM Half Marathon – [Men 40 years and above] Applicants must born before 01.12.1984. Can only register through online registration form available in the website http://sssgolaghat.com/events/marathon/ and maximum 200 numbers of participants are allowed to register in this category. Have to produce original valid PAN or Aadhaar card show before collection of BIB at BIB collection point. It should be December 04th and the registration process will be over. Your BIBs will be made available at the BIB locations which will be inform later on.

 

 

1. 21KM Half Marathon – [Women 40 years and above] Applicants must born before 01.12.1984. Can only register through online registration form available in the website http://sssgolaghat.com/events/marathon/ and maximum 200 numbers of participants are allowed to register in this category. Have to produce original valid PAN or Aadhaar card show before collection of BIB at BIB collection point. It should be December 04th and the registration process will be over. Your BIBs will be made available at the BIB locations which will be inform later on.

 

 

 

        Online registration will be closed automatically as soon as number of participants against each category of the events is reached its maximum limit.

Each participant has to fill the online registration form available in http://sssgolaghat.com/events/marathon/. Before submitting the form, participant has to accept all terms and conditions including medical waiver mentioned in the website. No group entries will be accepted for the Marathon.

 

 

ACCURACY & SHARING OF INFORMATION

      The participants need to declare that all the information provided by them is true and complete and that they will be solely responsible for the accuracy of the said information.

        Participant agrees to and for all time permit organizer of the event to share the information given by him/her in the application form, with all the entities associated with Hamdoi Marathon 2022, at its own discretion.

VENUE AND REPORTING

        Participants are supposed to report at the event venue at least one hour before the starting of the event.

OUTFITS

Participants must appear in correct, clean and tidy dress, which must consist of a track suit or T-shirt & half or full track pent, Socks, Shoes.

Anyone attempting to start or join the event in any outfit that the event Organisers deem unsuitable and/or dangerous to the participant, other participants or spectators, will not be allowed to start the event or, if on the course, may be forcibly removed from the event.

 

EVENT EJECTION

        All participants are expected to conduct themselves in a professional and courteous manner during their participation in the event. Event officials have the right, in their absolute discretion, to refuse to allow the participant to participate in the event either at the start or to continue participation at any point along the route of the event, should the participant be deemed to behave inappropriately or give cause for concern that your continued participation may cause offence or injury to yourself, any spectators or other participants. Failure to comply with any instruction from event officials and marshals or any breach of any rules and regulations governing the event will result in ejection from the event and may also result in the participant being reported to the police or any relevant governing body for the event in question.

 

        Instructions by the organizer and race officials must be followed with respect to all matters not provided herein. The Organizer reserves the right to reject applications of participants who refuse to follow the instructions of the race officials.

 

Participants are not allowed to run with unregistered runners, pets, babies/children.

 

Participants may not be accompanied by anyone on race route who’s not registered in the event.

 

No tobacco, alcohol or any other banned substance is permitted.

 

The organisers reserve the right to remove any entrant who is medically unfit to continue in the opinion of the Medical Stuff.

 

Participants with missing or irregular split times at official timing checkpoints will be reviewed and may be disqualified.

 

RACE COMPLETION LIMITATION

        Highway traffic along the race route will be regulated for 4 hours from flagging off. Runners not completing within 180 minutes from flag off shall have to avail transport provided by the organiser to proceed to the closing venue.

        Participants who complete the run within the time limit mentioned below to be considered to qualify for the certificate. Participant will be qualified only for the race category for which they have registered. Qualified participants have to submit one of their two bibs to the Race official present at the Finish line on completing the run.

 

        Once the event is officially over and done with, there will be no traffic protection and Aid Stations will cease operation.

 

CANCELLATION OF THE EVENT AND LIMIT OF LIABILITY

        The Organisers reserve the right, in their absolute discretion, to delay, move to an alternative venue or postpone the event due to unforeseen or unavoidable circumstances out of our reasonable control. In such an eventuality, information will be passed on to the participants through SMS/ email and also uploaded in the website mentioned above as soon as possible.

        Where the event has to be cancelled, delayed, moved to an alternative venue or postponed due to circumstances outside of our reasonable control including (but not limited to) the avoidance of doubt due to adverse weather, ground conditions or as a result of instructions from the emergency services) organize shall not be liable for any inconvenience, expenses, costs, losses or damages suffered by participants.

 

PARTICIPATING COST AND OTHER EXPENSES

All cost incurred by the participants to participate in the race including fees for medical certificates as also cost of medical treatment in case of any unfortunate incident will have to be borne by the participant.

 

EVENT ORGANISER’S DECISION

Decisions made in respect of the event (whether in respect of safety, organisation, management, timings, placing, rules, regulations and guidance or otherwise) by organiser, any race director, officials and marshals are final and binding on all participants.

 

MUSIC AND TELEPHONES etc. WHILE PARTICIPATING IN THE EVENT

For health and safety reasons participants must not listen to any personal music playing device or whilst using any mobile telephone during the events. This is particularly important in order to allow emergency services and their vehicles to operate safely. Consequently iPods, MP3 Players or similar electronic music players and mobile telephones must not be used during the event.

 

MEDICAL WAIVER/ PERSONAL HEALTH AND FITNESS

        Participant must be of appropriate level of fitness to participate in such a physically demanding event and he/she have obtained a medical clearance from a registered medical practitioner, allowing him/her to participate in the event. Such certificate must not of a date prior to 10.01.2021.In case of any medical emergency he/she will not hold the event organizers, the directors, sponsors, employees, contractors or any-one else associated with the event liable whether on account of illness, injury, death or otherwise.

 

        Participants are requested to consult their family doctor or any other medical practitioner about their current health status and seek the doctor’s affirmation before enrolling in the race. If he/she has a heart condition, experience chest pain during physical activity or in the past month, or lose consciousness, bone/joint problem, blood pressure, insulin dependent diabetes, or having difficulty in breathing, we strongly recommend that he/she seeks advice from his/her doctor before he/she apply to participate in the event. If the organiser feels necessary the participant may be asked to produce a fresh fitness certificate prior to allowing participating in the race in addition to the Certificate produced during Registration.

 

        The Organisers reserve the right, in their absolute discretion, to stop any participant from taking part if the individual is deemed unfit to participate, including mid-event removal where necessary.

 

        It is the participants’ responsibility to advise the event officials prior to the start of the event of any pre- existing medical condition, disability, relevant medications being taken and allergies that may be relevant in the administration of any medical assistance required or in your ability to take part in the event. In particular the participants are advised that they should not participate in the event if suffering from any cold or flu-like systems or if you have any other existing illness or injury which might reasonably be expected to affect your performance and your ability to complete the event.

 

        By signing up to take part in this event the participants accept complete responsibility for any injury or accident which may occur while they are travelling to or from the event, during the event, or while on the premises of the event save to the extent any injury or accident which is caused by our negligence.

 

OTHER INFORMATION

        Any participant who is found in breach of these terms and conditions will be excluded from current and future events.

 

        Event officials reserve the right to modify, supplement or waive all or part of the event rules.

 

        Video recording and Photographs will be taken of runners and used for the purpose of advertising and promoting the events.

 

        All participants take part at their own wish and undertake not to participate if they are medically unfit to do so.

 

        Participant must undertake to abide by the race rules, race instructions and marshal directions.

 

        Flag-off time and end time of each category of the races and respective venue of flag-off, route detail etc will be notified in the website http://sssgolaghat.com/events/marathon/. Participants should visit the website for updated information and report at the respective venue before one hour of flag-off.